Open Position: Administrative Assistant
We are seeking a part-time Administrative Assistant passionate about delivering an exceptional level of service to clients and co-workers.
Title: Administrative Assistant (Part‑Time)
Location: Wayzata, MN
Employment Type: Part-Time, Non-Exempt
Work Model: Onsite
About Us
Mohagen Hansen is a full‑service architecture and interior design firm of more than 30 creative and dedicated professionals who have helped shape our reputation as one of the Twin Cities’ most trusted planning and design partners. For us, every project is more than a design opportunity, it is a chance to build meaningful relationships and contribute to stronger, more vibrant communities.
Our work spans a wide range of market sectors, including hospitality, workplace, retail, healthcare,industrial, education, and housing. Across every market, we remain committed to thoughtful design, purposeful collaboration, and solutions that enrich experiences.
About the Role
We’re looking for a personable, highly organized Administrative Assistant to be the first point of contact for our studio. You’ll welcome visitors, support meeting and calendar logistics, keep our office running smoothly, and provide day‑to‑day administrative support to the Leadership team and Marketing Director. This is an excellent role for someone who enjoys helping others and takes pride in creating an exceptional client and employee experience.
What You’ll Do
- Greet clients/visitors and ensure meeting spaces are prepared and professional
- Manage calls, monitor conference room calendars, and support meeting logistics (A/V and light catering)
- Maintain reception, meeting rooms, and common areas; oversee mail,packages, and supplies
- Coordinate with building management and vendors for service requests
- Assist with letters, proposals, and contract formatting (light typing and proofing)
- Update contacts/CRM and support basic marketing admin tasks
- Provide light finance admin support (expense collection/coding) as assigned
- Support onboarding logistics and office events
What You Bring
- 2+ years experience in a customer-facing or administrative role
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong communication, attention to detail, and a proactive mindset
- Ability to prioritize and manage multiple tasks in a fast‑paced environment
Bonus Points
- Experience in a professional services setting (architecture, engineering, construction, legal, consulting, or similar).
- Comfort with CRM systems and Teams/Zoom meeting set‑ups
- Basic experience supporting expense processing or invoice preparation.
- Experience assisting with marketing tasks, including proofreading,formatting, and mail merges.
Why You’ll Love Working Here
- Collaborative design, people-focused culture
- Competitive pay and flexible part‑time schedule within standard business hours
- Opportunities to learn the Architecture industry and grow into expanded operations roles
Schedule/Hours
- Onsite
- Schedule: Tuesday-Thursday, 20-24 hours a week (Flexible)
Compensation Range
($21.00/hour to $24.00/hour)